RFPs


Open/Closed Bid Requests

Sign-up for new RFP notification

The following listing represents bids which are currently active within the City of Antioch. For more information in regards to these bids or to find out how you may become a vendor within the City of Antioch, please contact the responsible department. All bids are due via mail or courier no later than the published date and time. NO fax bids will be allowed.

If you download any of these documents from this website, it is the vendor’s responsibility to check back with the website for any addenda that may have been issued, prior to the bid/proposal due date or you may contact the responsible department listed in the bid document.

Open Bids

Bid Number Open Close Close Time Description RFP Addendum Bidders List NOI Bid Tab
RFP-102519 10/25/19 11/22/19 5:00 pm Compensation Study
RFP-101619 10/16/19 11/6/19 5:00 pm Executive Recruiting Services

Closed Bids

Bid Number Open Close Close Time Description RFP Addendum Vendor List NOI Bid Tab
070-1009-19B 10/2/19 10/16/19 2:30 pm FORD VEHICLES – PUBLIC WORKS & CODE ENFORCEMENT
Lynn-House-RFP 8/30/19 10/1/19 3 pm Lynn House: Use of Local Historical Society Deemed Lynn House
070-0925-19A 9/11/19 9/25/19 3:30pm Ford Police Vehicle
EDBSP-8-21-19 8/21/19 9/19/19 3pm Economic Development Baseline and Strategic Plan(s)
968-0820-19A 8-20-19 2pm Various Asphalt Repairs | Maintenance Trade Services Agreement | Service Cuts List
190719 7/19/19 8/19/19 5 pm Public Information/Communications Officer Services
946-0621-19A 5/23/19 6/21/19 2 pm Collection Services
910-0529-19A 5/30/19 6-18-19 2pm Janitorial Services | Maintenance Trade Services Agreement
962-0507-19A 5-07-19 11am Recreation Department Concessions Food & Supplies For FY2019 and FY2020
Activity Guide Printing 4-08-19 4-29-19 5pm Printing of the City of Antioch, Recreation Activity Guide Fiscal Year 2019/2020
988-0404-19F 4-04-19 2pm Hillcrest Park Asphalt Overlay | Maintenance Trade Services Agreement | Map
988-0226-19E 3-12-19 4-04-19 10am Park Maintenance| Maintenance Trade Services Agreement | Park Maps
988-0307-19C 2-21-19 3-07-19 2pm Median Colored Stamped Concrete| Maintenance Trade Services Agreement
680-0228-19A 2-28-19 2pm Alarm Management Services
988-0301-19D 2-14-19 3-01-19 2pm 3-Person Storm System Maintenance Crew
988-0220-19B 2-6-19 2-20-19 2pm Landscape Enhancement Crew
988-0205-19B 2-5-19 2pm Water Park Led Exterior Lighting Retrofit | Pre-Bid Conference Sign In Sheet  
RFP 111918 11-19-18 1-04-19 4pm RFP Community Website, Social Media Management & Metrics and Analytics Services RFP Release of Answers to Questions for Community Website, Social Media Management & Metrics and Analytics Services
988-0116-19A 1-16-19 2pm Cul-De-Sac Trim and Clean Up
Maintenance Trade Services Agreement
Court Locations
988-1114-19A 10-30-18 11-14-18 2pm City Wide Pest Control Services For FY19 and FY20 | Bid Walk Sign in sheet 
RFQPAVS 10-22-18 11-13-18 4pm Photography and Videography Service
659-0918-18B 9-6-18 9-18-18 2 p.m. Backflow Materials and Parts
968-0726-18B 7-18-18 7-26-18 2:00 PM Fulton Yard Recycling Project | Maintenance Trade Services Agreement
968-0724-18A 7-24-18 2:00 PM Various Asphalt Repairs | Maintenance Trade Services Agreement | Service Cuts List
Recruiting-Services 7-23-18 5:00 PM Executive Recruiting Services For CITY ATTORNEY
650-0614-18A 6-14-18 1:00 PM Water Park Supplies and Chemicals
658-0516-18A 5-16-18 6-05-18 2:00 PM Water Distribution and Service Materials
962-0614-18F 6-14-18 11:00 AM Recreation Dept Concessions Food & Supplies
770-0606-18A 6-6-18 2:00 PM City Hall Roof Replacement
988-0418-18C 4-18-18 5:00 PM 4-Person Tree Trimming Crew |  MTC
RFP-PRINT 3-16-18 4-9-18 5:00 PM Print and Mail Services
988-0131-18A 1-31-18 2-14-18 2:00 PM 3-Person Landscape Crew
988-0131-18B 1-31-18 2-14-18 3:00 PM 5-Person Landscape Trim Crew & 4-Person Landscape Trim ‘Surge’ Crew
070-0201-18A 2-01-18 2-13-18 2:00 PM Peterbilt 10-Wheel Dump Truck
REC012918 1-29-18 2-16-18 5:00 PM Summer Concerts by the River, Turn-Key Production Services
RFP170126 10-31-17 11-22-17 5:00 PM Request For Proposal For Executive Recruiting Services For An Economic Development Director
RFP-PRS 10-31-17 11-30-17 2:30 PM Public Relations Services
070-1121-17C 11-08-17 11-21-17 2:30 PM Ford Police and Public Works Vehicles
070-1108-17B 11-08-17 11-21-17 2:00 PM Peterbilt 10-Wheel Dump Truck
RFP 10-18-17 11-1-17 5:00 PM Professional Recruitment Services
966-0927-18A 9-27-17 2:00 PM Recreation Guide Printing For Fiscal Year 18
Strategic Planning Services 9-15-17 5:00 PM Strategic Planning Services
485-0913-18A 9-15-17 2:00 PM City Wide Janitorial Supplies

946-0710-17F 7-10-17 8-10-17 2:00 PM Overhead Cost Allocation Plan and Comprehensive User Fee Study
968-0627-17A 6-27-17 7-18-17 2:00 PM Remove & Install Granular Activated Carbon
968-0317-17A 3-17-17 4-05-17 2:00 PM Various Asphalt Repairs – Service Cuts | Click here for Locations
070-0227-17A 2-27-17 3-14-17 2:00 PM PD Vehicle Upfitting
988-0301-17A 3-1-17 3-14-17 3:00 PM Antioch’s 4 Person Landscape Crew At Various Locations
070-0921-16A 10-04-16 10-18-16 2:00 PM Ford Police and Public Works Vehicles
968-0701-16A 7-1-16 7-20-16 2:00 PM Various Asphalt Repairs – Service Cuts
– RFP
– MTSA Sample
– Service Cut Locations
650-0608-16A 5-25-16 6-8-16 11:00 AM Water Park Supplies and Chemicals
946-0512-17F 5-12-16 6-2-16 4:30 PM Lock Box Service for Utility Billing
RFP Water Bill Stock 04-08-16 04-25-16 4:30 PM Bid for water bill stock
RFP Water Bill 04-08-16 04-25-16 4:30 PM Bid for #10 & #9 water bill envelopes
988-0420-16D 05-04-16 9:00 AM 3-Person Storm System Maintenance Crew
MTSA
405-0225-16A 02-24-16 03-15-16 2:00 PM Gasoline & Diesel Fuel
988-0223-16A 01-11-16 02-23-16 2:00 PM Firebreak
988-0113A-16B 01-13-16 02-08-16 1:00 PM 3-Person Landscape Crew
(Maintenance Trade Services Agreement SAMPLE)
988-0113B-16C 01-13-16 02-08-16 2:00 PM 5-Person Landscape Crew
(Maintenance Trade Services Agreement SAMPLE)

968-0209-16A 01-5-16 02-09-16 2:00 PM Electrical Services
12-08-15 1-8-16 4:00 PM Professional Auditing Services

Public works construction projects, or leases and rentals of real property are usually negotiated by the Engineering Department or City Attorney’s Office.

Purchasing Commitments
  • To conserve public funds through reduction in cost and improvement in quality of materials and services purchased.
  • Continually seek new sources of supply and new products.
  • Qualify new suppliers and make plant visits to increase our knowledge of products, services, plant facilities and personnel.
  • Review suppliers’ performance to insure reliability.
  • Assure prompt delivery of supplies, equipment and services to meet the requirements of all City departments.
Methods of Procurement

As stated before, competition is the key when doing business with the City of Antioch. Most procurement actions with a dollar value of $5,000.00 or more will be competitively bid. This may be in the form of a written bid or a telephone bid. All purchases over fifty thousand dollars ($50,000) are formal bids and are subject to approval by the City Council. This type of bid will only be accepted when all correspondence is sealed.

Please read all bid and proposal forms carefully. The City explicitly explains each detail required to meet minimum specifications. Please be sure you can comply with all the requirements before bidding. If the material is unclear or other complications arise, contact the Purchasing Office as soon as possible. Do not wait until the date of the bid opening.

Closing time for all bids, formal and informal, is 2:00 p.m. of the closing date noted on quotation form.

All bids must be received by the requesting department prior to closing time and date specified. Late bids will not be accepted.

Upon bid award, all bid documents will be available for examination in accordance with the State of California Public Disclosure Laws.

Bidders List

A list of bidders for all classes of commodities and services normally purchased by the City is maintained in the Purchasing Division. These lists are reviewed prior to soliciting bids. The advantage of being on our list is to increase the potential of a vendor being notified of our needs.

Being on the bidders list does not guarantee that you will receive bids. The number of potential bidders sometimes prohibits the mailing of bids to every vendor listed under a particular commodity or service.

To remain abreast of the City’s current bids, you should keep in contact with the Purchasing Division to check the current listing of bids. You can contact the City Purchasing Division or via e-mail at purchasing@ci.antioch.ca.us or view the City’s website at www.antiochca.gov to obtain the most current information on bids being solicited by the City.

To be placed on our Bid List, please contact the department you are working with. A vendor Information Application will be sent out immediately. One can also be downloaded from our website.

Bonding and Sureties

While there may be cases where bid bonds, payment bonds or performance bonds are required, the City is committed to use bonds only when specifically justified. Bonding is recognized as a possible impediment to a new or small business, therefore, it is not called for on a routine basis.

Insurance Requirements

Normally, property damage and public liability insurance are required of those vendors performing services on property owned by the City of Antioch. (You will be notified before the contract is awarded if insurance is required. Worker’s compensation is also required for your employees.)

Payments

The City of Antioch desires to pay its bills in a prompt manner. The payment is contingent upon receiving a proper invoice and delivery of the goods or services. Invoices must be mailed to Accounts Payable for processing. Payment is usually made on a net thirty days basis. Partial payments will be made on partial deliveries.

Certification

A business that wishes to be considered a DBE or WBE must be certified by the California Department of Transportation or another governmental agency whose certification process is accepted by the City of Antioch.

Buyer/Seller Relations

The promotion of good vendor relations is an important function in the City’s procurement process. Much of the City’s and your time will be saved by observing the following rules and principles:

  1. Make your sales investments wisely. Sometimes a vendor will devote considerable time and money in presenting a product to a City department, in hope of making a sale. If you do this, remember that the purchase will eventually be made by competitive bid. What you spend for expensive designs and demonstrations does not guarantee you an order.
  2. Every employee of the City of Antioch is required to keep free of obligation by refusing to accept gifts offered by vendors or their representatives. Therefore, vendors are requested to cooperate in this regard by not making any such offers to employees.
Business License